OFFICE ASSISTANT
We are seeking a detail-oriented Office Assistant to provide essential daily clerical and administrative support to our office team. The Office Assistant will serve as the first point of contact for visitors and callers, be responsible for maintaining the daily office environment, and assist with a variety of tasks to ensure smooth functioning of the workplace.
This role requires excellent multitasking skills, a proactive attitude, and the ability to adapt to changing priorities. This position reports daily to our main office in Sykesville, MD.
Key Responsibilities
- Reception Duties: Greet and assist visitors, answer and direct phone calls, and manage incoming and outgoing mail. Welcome guests, provide a professional and friendly experience, and coordinate conference rooms and staff as needed.
- Equipment & Supply Management: Ensure office equipment such as printers, phones, etc. are in working order and/or make calls for repair. Order and maintain office supplies. Order and stock company branded apparel and distribute to employees.
- Financial & Operational Support: Provide direct support to Operations Manager and HR Manager by assisting with processing invoices, data entry, scheduling, filing, and document preparation, bank reconciliations, and other tasks, as needed.
- Fleet Vehicle Maintenance: Coordinate maintenance schedules, inspections, and repairs for company vehicles, ensuring compliance with regulations.
- Data Entry: Accurately input and update information in databases, spreadsheets, Quickbooks, and company systems.
- Employee Engagement: Work with the Human Resources manager to coordinate employee events, employee newsletter and engage employees in a positive, productive work environment.
- Additional Duties: Perform other clerical and administrative tasks as assigned to support the team’s goals and objectives.
- Collaborate with and support the Executive & Human Resources team.
Qualifications
- High school diploma or equivalent
- Proven experience in an administrative or clerical role preferred.
- Strong organizational skills with the ability to prioritize and manage multiple tasks with support to multiple personnel.
- Excellent communication skills, both verbal and written.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic data entry systems. Knowledge of Quickbooks a plus, but will train the right candidate.
- Ability to work independently and collaboratively in a team environment.
- Reliable, punctual, and adaptable to a fast-paced work setting.
- Valid driver’s license and ability to run daily errands, as needed.
Hours and Compensation:
- Benefits package includes holiday pay, paid time off, health insurance, 401k
- Starting Salary Range: $25/hr
- Note: This is full-time office position, NOT a Hybrid job.
To Apply, please submit ALL of the following, to be considered:
- A brief cover letter detailing your experience and interest in the role along with your compensation requirements.
- Send all of the above, with a copy of your resume, to: Suzanne@MuellerHomes.com We are an equal opportunity employer.
